Introduction

KeyesPunch by Computer Keyes was designed to provide an efficient and highly accurate method of performing full speed heads-down data entry and two-pass verification.

 

The programs were created for Windows 10 and compatible operating systems.  The PC will create files directly on its own disk drives or on a Network drive. After keying and verifying files, smaller batches of data can be combined into larger files using a Processing program.

 

Formats

Screen formats for any application can be generated by an operator in minutes. Each screen is painted to look like the input document. After painting the screens, the operator further describes the format by filling out attributes for each data entry field. This would include such things as: where each field goes in the record, what type of data is to be keyed (alpha/numeric), field checking, field totaling, auto duplication, auto skipping, prefilling, etc.

 

A complete edit language is also available to perform specialized edits on the fields, if desired. You can easily add master file lookups or zip code file substitutions.

 

Data Entry

Record lengths from 2 to 9999 may be defined and used by the data entry system.  A Reformat program can break up or combine records up to 16000 characters long.

 

As an operator keys data, the program checks each field as specified in the format. Field checking may include: alpha/numeric checking, modulus 10 or 11 self-check digits, range checks, table lookups, date checks, mandatory enter or fill. Up to 9 fields may be accumulated to compare against batch totals. Fields can be automatically duplicated, skipped, prefilled with constants, dates, field totals, or auto incremented.

 

Right justification with zero or blank fill is supported as well as signed numeric fields that are overpunched in the right most column.

 

During data entry, the previous record is shown to the operator on the top of the screen for reference. The data entry file can be easily updated at any time. Records may be added, deleted, or inserted. You can find records in the file by browsing or searching by content or by record number.

 

Reformatting

Fields do not have to be keyed in the same sequence as they appear in the file. You may place the fields on the screen in the most convenient order for keying.

 

After files are keyed the data can be further processed with a reformat language. Records may be broken up or combined and data may be removed or rearranged.

 

Verification

After keying data into a file, the same or a different operator may then verify the data. Verify bypass fields are automatically placed on the screen for you. As the verify operator keys the data, each character is checked and compared to the original data. Characters that do not match the original data will cause the program to sound an alarm and lock the keyboard. This checking is done on a character by character basis.

 

After a mismatch is found, an Error Reset key will unlock the keyboard and allow you to correct the mismatch.  If you key the same character that caused the mismatch, a verify correction is performed for that character.  The verify operator may add, change, insert, or delete records at any time during the process.

 

Keyboards

The KeyesPunch programs redefine many of the keys on the PC's keyboard. This was done to make the keyboard more efficient and to provide additional functionality that is necessary for data entry.

 

PC or DE Style Keyboards

 

You will have a choice of keyboard styles:

 

•The PC style keyboard uses the 10 key on the right hand side of the keyboard for numeric entry.

 

•The DE style keyboard uses a reverse 10 key embedded in the alpha characters. Alpha and numeric shift is format controlled.

 

A keyboard template is included to show you the new definitions of the keys.

 

Tutorials

Six different exercises are included to familiarize yourself with the KeyesPunch system.  Each exercise will take 30 minutes or more to complete.

 

It will teach them the concepts and terminology of data entry. They will learn how to key, verify, and process data entry files. And they will learn how to build formats to be used by the system. No previous experience is required to use the tutorial, yet it was written so that an experienced operator can speed through the tutorial to learn valuable tips and techniques for more efficient data entry.

 

Batch Status

The system will automatically keep track of the status of each batch as it is being worked on. When you select batches for keying, verifying, or processing, the status of the batches are always shown. The status includes whether or not the batch has been completely keyed, verified, balanced, or processed.

 

The system uses this status to help you select the proper batches for each function being performed. For example, the system can select all batches for a particular job that are completely keyed, verified, balanced, but not already processed.

 

You may set up some of the jobs so that balancing and/or verification of a batch is required before it can be processed.  When a batch is selected to be processed, the system will make sure that it has the correct status.

 

Editing

A complete edit language can be used to validate your data, access master files, change the normal sequence of entry, or to modify the data entry records.  The edit language is simple to learn yet powerful enough to completely control the data entry process.

 

Operator Statistics

The system keeps a complete log of operator statistics including the total keystrokes per hour for each batch for the keypuncher and the verifier. It also tracks the number of verify corrections made in each batch. The statistics can be viewed or sorted and printed in several formats for any time period.

 

Key From Image

Data entry can be performed from images using the Data Entry Image Viewer. This portion of the Data Entry program allows you to key data from a series of images located on your hard drive, on an Optical drive, on a Network Server drive, etc. The Image Viewer is very powerful and flexible with the ability to view many different types of images.

 

Additional Features

Automatic Dup/Skip

Auto Incrementing

Verify Bypass

Record Insert/Delete

Auto Record Advance

Searches

Record Backspace

Field Calculations

Constants

Full Screen Scrolling

Left/Right Justification

Global Changes

Format Chaining

Zip Code Lookups

Field Totals

Custom Data Types

Range Checks

Tab Fields/ Tab Order

Table Lookups

Automatic Batch Naming

Date Checks

Reformatting of Output Data

Modulus 10/11 Self-Checking

Mandatory Enter/Fill

Key from Image

 

Introduction

KeyesPunch by Computer Keyes was designed to provide an efficient and highly accurate method of performing full speed heads-down data entry and two-pass verification.

 

The IBM i will create files directly on its main disk drives. After keying and verifying files, the data can be further processed on the local system or transmitted to a host system for processing. Links to IBM's RJE software, a popular method used to transfer data entry files to a host, is provided in the software.

 

Formats

Screen formats for any application can be generated by an operator in minutes. Each screen is painted to look like the input document. After painting the screens, the operator further describes the format by filling out attributes for each data entry field. This would include such things as: where each field goes in the record, what type of data is to be keyed (alpha/numeric), field checking, field totaling, auto duplication, auto skipping, prefilling, etc.

 

A complete edit language is also available to perform specialized edits on the fields, if desired. You can easily add master file lookups or zip code file substitutions.

 

Data Entry File

Record lengths from 1 to 1024 may be defined and used by the data entry system. Data entry files can be keyed with up to 100,000 records per batch, then combined into larger files when they are finished.

 

Data Entry

As an operator keys data, the program checks each field as specified in the format. Field checking may include: alpha/numeric checking, modulus 10 or 11 self-check digits, range checks, table lookups, date checks, mandatory enter or fill. Up to 9 fields may be accumulated to compare against batch totals. Fields can be automatically duplicated, skipped, prefilled with constants, dates, field totals, or auto incremented.

 

Right justification with zero or blank fill is supported as well as signed numeric fields that are overpunched in the right most column.

 

During data entry, the previous record is shown to the operator on the top of the screen for reference. The data entry file can be easily updated at any time. Records may be added, deleted, or inserted. You can find records in the file by browsing or searching by content or by record number.

 

Reformatting

Fields do not have to be keyed in the same sequence as they appear in the file. You may place the fields on the screen in the most convenient order for keying.

 

After files are keyed the data can be further processed with a reformat language. Records may be broken up or combined and data may be removed or rearranged.

 

Verification

After keying data into a file, the same or a different operator may then verify the data. Verify bypass fields are automatically placed on the screen for you. As the verify operator keys the data, each character is checked and compared to the original data. Characters that do not match the original data will cause the program to sound an alarm and lock the keyboard. This checking is done on a record by record basis, for efficiency. After a mismatch is found, the cursor is placed at the beginning of the field, allowing the operator to correct the mismatch.

 

A verify correction is made when the operator keys the same mismatch twice in a row. The original mismatched fields are then shown to you for visual comparison. The verify operator may add, change, insert, or delete records at any time during the process.

 

Keyboards

Any of the standard terminals may be used with KeyesPunch to perform data entry. The most popular terminals are the ones that offer an optional Data Entry Style keyboard, which includes a reverse numeric keypad imbedded in the alpha characters.

 

Online Training

A complete tutorial is included with the system. The tutorial will take from 2 to 4 hours to complete for each operator. It will teach them the concepts and terminology of data entry. They will learn how to key, verify, and process data entry files. And they will learn how to build formats to be used by the system. No previous experience is required to use the tutorial, yet it was written so that an experienced operator can speed through the tutorial to learn valuable tips and techniques for more efficient data entry.

 

Security

The IBM i system has a built in security system to prevent unauthorized tampering with or viewing of data entry files. It can be used to protect confidential data and it can narrow the scope of activities that are allowed to be performed by each operator.

 

Batch Status Tracking

The system will automatically keep track of the status of each batch as it is being worked on. When you select batches for keying, verifying, or processing, the status of the batches are always shown. The status includes whether or not the batch has been completely keyed, verified, balanced, or processed.

 

The system uses this status to help you select the proper batches for each function being performed. For example, the system can select all batches for a particular job that are completely keyed, verified, balanced, but not already processed.

 

Forced Balancing and/or Verification

You may set up some of the jobs so that balancing and/or verification of a batch is required before it can be processed. When a batch is selected to be processed, the system will make sure that it has the correct status.

 

Editing

A complete edit language can be used to validate your data, access master files, change the normal sequence of entry, or to modify the data entry records. The edit language is simple to learn yet powerful enough to completely control the data entry process.

 

Operator Statistics

The system keeps a complete log of operator statistics including the total keystrokes per hour for each batch for the keypuncher and the verifier. It also tracks the number of verify corrections made in each batch. The statistics can be viewed or sorted and printed in several formats for any time period.

 

Additional Features

Automatic Dup/Skip

Auto Incrementing

Verify Bypass

Record Insert/Delete

Auto Record Advance

Searches

Record Backspace

Field Calculations

Constants

Full Screen Scrolling

Left/Right Justification

Trail Verification

Format Chaining

Global Changes

Field Totals

Zip Code Lookups

Range Checks

Custom Data Types

Table Lookups

Tab Fields/ Tab Order

Date Checks

Automatic Batch Naming

Modulus 10/11 Self-Checking

Reformatting of Output Data

Mandatory Enter/Fill

Complete On-Line Help

 

System Requirements

OS/400 Operating System (V3R2M0 / V3R7M0 or higher)

Application Development Tools (recommended)

Communications Utilities (optional for RJE)

Disk Storage (30 Mb minimum - 200 Mb maximum)